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Procurement & Risk Management
Procurement is the foundation of most engagements. A better rate and a sharper contract are the start - we build the right structure for your portfolio and operate it through every renewal, every market move, every invoice, so you save on the dollars that follow.
Why it matters
The most expensive energy mistakes aren't dramatic - they're quiet, structural, and repeat every renewal until someone runs the function properly. The five we see most:
The largest single source of overpayment we see. Auto-renewal locks in pricing built for someone else's portfolio.
Fixed feels safe until the market moves. Without layered structure, you're either over-hedged or unprotected - usually both, at different times.
Capacity, ancillaries, and transmission are now the fastest-growing line on most bills. A procurement strategy that ignores them is incomplete.
If finance can't see the strategy, finance can't defend the budget. Undocumented hedging is the same thing as no hedging from a reporting perspective.
You signed because the rate looked fine, then learned later a competitive process would have surfaced better. Without real price discovery, "the rate looked fine" is the highest standard you can hold.
What we do
For many portfolios a rigorously negotiated retail contract is exactly right, and we run one; for energy-intensive loads the structure can extend to Direct Access. Either way it rests on six interlocking pillars, run together - the machinery behind a contract that keeps working long after it's signed.
How the contract is shaped.
Managing exposure to market volatility.
Knowing what's moving, and why.
Energy as a forecastable line item.
Forcing true price discovery.
After the contract is signed.
The receipt
A 10-site aerospace & defense portfolio, moved from a retail contract to Direct Access - built and run by Pilot.
Read the case study →What lands in your inbox
Concrete deliverables on a schedule - not a slide deck once a year.
All renewal events mapped 12-18 months out. RFP windows scheduled. Decision deadlines flagged. Updated every quarter.
Written rationale, decision criteria, target structure. Reviewed quarterly. Defensible to finance, board, and audit.
Every renewal, every site. Minimum five suppliers; typically nine to twelve. Apples-to-apples evaluation, common scorecard.
What moved, what didn't, what we're watching. Plus a variance analysis against your energy budget. Two pages, monthly.
Structural changes, regulatory shifts, capacity market signals. Delivered to leadership in 30 minutes or less.
Same dashboard your Pilot advocates work from. Real-time market data, contract visibility, capacity exposure.
One-stop document: portfolio status, strategy summary, year-over-year performance, forward outlook. Built for board distribution.
We operate the whole function, or work alongside your internal lead - same team either way. Solutions →
What goes with this
Wholesale market access is procurement at scale. For energy-intensive loads, it's a structural alternative to retail supply.
Direct Access →Audit the bills you're paying against the contracts you signed. Find tariff opportunities the utility didn't flag.
Invoice verification →Capacity tag management, DR program enrollment, peak shaving design. Procurement strategy meets operational reality.
Load management →Corporate PPAs are procurement instruments. Structuring them sits with this team; sustainability strategy frames them.
Decarbonization →A 30-minute call, a look at your renewal calendar and supplier exposure, and a written portfolio sketch within a week.